Non-Profit Application

Non-Profit Vendor Application

Please review the Rules and Regulations below before completing the application.

Rules and Regulations

Booth management

Booth space is 10×10 only. All vendors must supply their own canopy, tent, tables, chairs, etc. Music is not allowed in tent area. No electricity provided. No generators allowed. Non-food vendors may not sell or give away products that compete with any of the festival sponsors, i.e., all food, water, soda, and alcohol are not allowed. All 10×10 spaces are first come first serve. No products depicting nudity or pornography are allowed. If seen, you will be told to remove those items and/or leave the event.

Vendor rules/regulations

All applications are first come first serve. Space is only confirmed with a vendor confirmation letter received from Opening Doors 2020 event coordinator.

Rain or shine

You have been made aware that this event is rain or shine.

Setup time

Volunteers will be present to direct vendors to their assigned area for set-up beginning two hours prior to the event start time (12pm). For safety reasons, vendors who arrive after the start of the event will forfeit assigned booth location. All vendors must be completely set up 15 minutes prior to the event start (1:45pm) and remain set up and in place until event ends (8pm).

Tear-down upon end of event

To prevent accident or injury, no vendor may leave early prior to 8pm.

Vehicles

There will be a curbside drop-off area. Please unload promptly and move vehicle to one of the nearby public parking facilities. No vehicles will be allowed on event grounds.

Signage

Vendors will be allowed to display company banner and signage to identify their business.

Insurance and liability

Opening Doors 2020 will provide no insurance or coverage to vendors. Any insurance must be placed and paid by the exhibitor. By submitting this application I hereby relieve Opening Doors 2020 and its personnel and contractors, City of San Jose, The County of Santa Clara, and the SoFA District, and volunteers for any responsibility of the safekeeping of vendor property or for any injuries that may occur to me or my personnel while at this event.

Cancellations

If, for any reason, it becomes impossible to hold the event, vendors understand this agreement is terminated and will waive any and all claims for damages. In the event of cancellation for reasons out of organizer’s control (i.e., extreme weather, government health orders, etc.), the event will be rescheduled and new date will be announced to all registered vendors.

Advertising

Vendors may distribute flyers, business cards or other material to patrons within their vendor booth area. Social media posting is encouraged.

Compliance

Opening Doors 2020 reserves the right to charge fees for damage, clean-up and/or dismiss a vendor from failures to comply with any of the policies and procedures outlined in this application/agreement,

Code of conduct

Participants are asked to always conduct themselves in a professional and
tasteful manner. Failure to do so may result in being asked to leave the event.

Non-profit vendor application

Please enable JavaScript in your browser to complete this form.
Applicant name
On-site contact name
Business address
For legal purposes, we need your signature. Use your mouse or finger to sign in the field.
Vendor acceptance of agreement
http://www.od2020.com, Opening Doors 2020, its volunteers, the City of San Jose, Santa Clara County, and SOFA district will not be responsible for any liability, damage, theft, or destruction of property (including vehicles), including those related to weather. By signing agreement, you agree and understand the guidelines of this event. You have read the Rules for All Vendors and will comply with the ALL RULES AND REGULATIONS as stated for this event. Failure to comply with these RULES AND REGULATIONS for this event will mean immediate expulsion from the event.

Cancel

Need more information?

Opening Doors 2020
598 North 1st Street, Suite A
San Jose, CA 95112
info@od2020.com

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